Flowmeets
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A man on a tree-lined Stockholm street after a client meeting, laptop in his hand, smiling at his phone

AI assistant for meetings, calls and email.

After every meeting, call and email thread, Flowmeets writes up the notes, decisions and next steps, and keeps your CRM up to date.

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Proact
Futuremeets
Brave
A_Space
Hailey HR
Shomei
Interfi
NetSymphony
Leasify
Defentry
Cash IT
Headcount HR
Perific
Maxkompetens
Worko
SSG
Splay One
Blikk
Proact
Futuremeets
Brave
A_Space
Hailey HR
Shomei
Interfi
NetSymphony
Leasify
Defentry
Cash IT
Headcount HR
Perific
Maxkompetens
Worko
SSG
Splay One
A hand with a watch drawing boxes and arrows on a whiteboard
A hand reaching for a phone with a calendar notification next to a cup of coffee
A phone on a café table between two coffees while two people talk
A close-up of a handshake after a meeting
A man on a video call at his kitchen table
Two men at a long table in a bright meeting room, one signing a contract
Hands typing on a laptop at a kitchen table, a cup of coffee beside it
A man in a denim jacket reading on his phone at a tram stop
A man on a phone call in the back seat of a taxi on a rainy afternoon
An open laptop, earbuds and a notebook on a desk by a window
A man and a site manager in a hard hat on a building site on a winter morning
Three colleagues laughing around a round table, a phone between them
A hand holding a phone with a message on a linen sofa
A man with a headset around his neck looking down at his laptop
A hand next to a closed notebook and pen on a meeting table
A man and a client talking over coffee on a summer café terrace by the water
Two colleagues talking as they walk along a snowy Stockholm quay

Meetings, calls and email. All in one place.

Meetings, calls and email. All in one place.

A hand with a watch drawing boxes and arrows on a whiteboard
A hand reaching for a phone with a calendar notification next to a cup of coffee
A phone on a café table between two coffees while two people talk
A close-up of a handshake after a meeting
A man on a video call at his kitchen table
Two men at a long table in a bright meeting room, one signing a contract
Wherever you meet

Every conversation,
wherever you have it.

Meetings on Teams, Meet or Zoom, in-person meetings around a table, phone calls and email threads. Flowmeets writes the notes and the follow-up, and updates your CRM.

Over a woman's shoulder, a video call with three colleagues and her own camera on her laptop
Online meetings
Teams, Meet and Zoom
A man laughing with a client at a round table in a bright meeting room, his phone on the table recording
In-person meetings
On computer or phone
A close-up of a man on a phone call by the water in Stockholm
Phone calls
Through your carrier or IP telephony
Hands typing on a laptop at a café counter next to a cappuccino
Email
Email threads read alongside your meetings
Security

A Swedish company. You control your data.

Our own open AI models, which we host ourselves, run in Europe. Flowmeets is GDPR-aligned, with SOC 2, ISO 27001 and ISO 42001 in progress.

You control who sees what
Role-based permissions and SSO sign-in.
You control retention
You decide how long recordings, transcripts and notes are kept, per department if you like.
Subprocessors in our Trust center
The subprocessor list is in our Trust center.
DPA included
Every customer gets a data processing agreement with Flowmeets.
No training on your data
Your conversations never train shared models.
Private meetings stay private
Internal meetings are private by default and are never synced to your CRM or other systems.
A man closing his laptop at the end of a meeting while two colleagues leave the room
After the meetingNordvik Bygg · 14:32
Writing the notesNotes written
Drafting the follow-upFollow-up drafted
Updating HubSpotHubSpot updated · 4 fields
CRM auto-update

Your CRM, updated from what was actually said.

Flowmeets fills in the fields you choose, adds notes and next steps, creates missing contacts and drafts the follow-up. Anything you've typed yourself stays as it is.

After the conversation

Every conversation ends with notes, a follow-up and an updated CRM.

2+ hours back a week

Flowmeets handles the admin after meetings, calls and email, so you get the time back for real work. Per person, per week.

No meeting missed

Not just the ones you remember. Your follow-up is drafted the moment the meeting ends.

Follow-up in 30 seconds

From hang-up to a drafted follow-up, with the notes and the next step in place.

One thread

Everything about a customer in one Flow

The meeting, the call on the way there and the email thread land in the same Flow automatically, one per customer, deal, project or hire. Everything is in the order it happened, with a summary that stays current. Nothing to file, nothing to paste.

Nordvik Bygg AB
Construction · Stockholm
7 InteractionsOct 21 Last interaction3 Contacts
SummaryInformationQualification8Flows2

Nordvik has confirmed the pilot. The revised proposal and the site plan go out on Thursday, and a three-week pilot with the site managers starts after the signing on 14 Nov.

Sara Lind owns the budget. Open: who signs for the second site, and whether the pilot covers calls from the field.

Timeline
Oct 21Revised proposal, the figures for phase oneEmail thread · 3 messages · Read for Thursday's meetingSL
Oct 19Site reviewMonday · 14:02 · 42 min · In the roomALSL
The revised proposal goes out on ThursdayDecision · Site review
Oct 17Call with Sara LindThursday · 09:40 · 6 min · Through your carrierSL
Oct 9DiscoveryFriday · 10:00 · 38 min · TeamsALSLJB
Integrations

Works with your CRM. And without one.

Flowmeets matches the company by domain and writes the notes and fields you allow. Text already in your CRM is never overwritten. You can also ask about your own meetings from ChatGPT, Claude, Gemini, Copilot, Grok or Slack, and give your own agents the same context through MCP.

For every team

Every team has meetings. Flowmeets writes the summary, drafts the follow-up and updates your CRM.

A salesman walking out of a client meeting room, his laptop under his arm, smiling at his phone
Sales

The follow-up is drafted from the call, and CRM fields are updated automatically.

A customer success manager laughing with her customer over something on her laptop in the customer's office
Customer success

Spot churn risk while there's still time to act, and hand over accounts with the full history.

A recruiter laughing with a candidate over coffee in the lounge of a bright office
Recruitment

Interview notes are ready before the debrief, so you can get back to the candidate sooner.

An adviser talking a client couple through their options in a quiet office
Advisory

Document every client meeting the same day, with advice, decisions and next steps saved to the client file.

A project lead taking her team through the next steps of a campaign at a wall of pinned layouts
Project management

Every decision, owner and deadline, captured in the project's Flow.

A marketer laughing with colleagues at the end of a team meeting, closing her laptop
Marketing

Hear how customers describe their problems, in their own words, and use it in your messaging.

“It is not enough to just see what was talked about. What happens between the transcript and the end product is what I see as the summary: that it manages to pick out what matters.”

Marincke Behm · Product Owner, Hailey HR
Case studies

How Hailey HR got more presence in its meetings, and less admin afterwards

Marincke Behm and the teams at Hailey HR used to write up customer meetings from memory as best they could. After the pilot, the participants estimate that admin time has roughly halved.

Read the case
Questions

Frequently asked questions

Conversation intelligence is software that analyzes a company's meetings, calls and email and turns them into next steps: coaching after the call, prep for the next meeting and an up-to-date CRM. Flowmeets is a conversation intelligence platform for teams in the Nordics.

An AI notetaker, also called an AI meeting assistant, records and writes up your meetings and calls and produces a summary with decisions and action items. Flowmeets does it in Teams, Meet, Zoom, in-person meetings and phone calls.

No. Flowmeets isn't an AI CRM and doesn't replace your CRM. It writes notes, fields and next steps to HubSpot, Microsoft Dynamics, Pipedrive, Upsales or Salesforce, on the company matched by domain. You choose which fields may be written.

Yes. Flowmeets works in 100+ languages, with Swedish, Norwegian, Danish, Finnish and English among the core languages. A meeting that switches language is transcribed as spoken, and the summary is written in the language you choose.

Navigator is 29 euros, Voyager 49 euros and Admiral 59 euros per user per month. Billed yearly, it's 25, 42 and 49 euros. You can try it free for 14 days.

Our own open AI models, which we host ourselves, run in Europe, and you control the recordings, who can see them and how long they're kept. Flowmeets is GDPR-aligned; SOC 2, ISO 27001 and ISO 42001 are in progress.

Contact us

See the summary, the follow-up and the CRM fields

Book a 30-minute demo, or try Flowmeets free for 14 days.

Book a demoSee pricing