Privacy Policy

Last updated: 2024-11-17
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1. Introduction
Wingr AB (hereinafter "Flowmeets") provides a digital meeting platform that helps companies plan, conduct, and manage meetings and events with other companies and individuals. Flowmeets enables efficient organization of meetings through advanced features for planning, invitations, participant management, and follow-up.

This privacy policy explains how we collect, store, and use your personal data and describes your rights as a registered user and how you can exercise these rights.

It is important that you feel confident in our handling of your personal data. We encourage you to read this privacy policy and feel free to contact us if you have any questions.

By agreeing to this privacy policy, you consent to our processing of your personal data.

2. What Personal Data We Collect
We collect the personal data necessary to provide our services to our customers. The collection occurs when you fill out a form on our website, flowmeets.com, or through contact via phone or email. The data we collect may include company name, personal name, personal/corporate identity number, email address, postal address, phone number, and IP address.

We also handle personal data such as, but not limited to, names, email addresses, postal addresses, and phone numbers of our partners' and suppliers' contact persons.

3. How We Collect Your Personal Data
We collect your personal data in various ways, primarily directly from you when you fill out a form or contact us via phone or email. We may also collect personal data by contacting you directly.
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In certain circumstances, it may be necessary for us to collect personal data from third parties, for example, when we receive your data from an authority or partner to be able to contact you.

For the purposes described in this privacy policy, personal data may also be collected and updated from publicly available sources and based on information received from authorities and other third parties, within the framework of applicable laws and regulations.

The legal basis for collecting this personal data is your consent, to fulfill the agreement we have with you as a customer, supplier, or partner, as well as to protect interests of fundamental importance, and in some cases, to fulfill a legal obligation.

4. Why We Use Your Personal Data
We process your personal data to manage our business and to prepare, provide, and administer access to our services. We also process certain personal data to fulfill legal obligations, such as accounting regulations.

5. Third-Party Data Sharing
We are committed to protecting your privacy and ensuring transparency about how we handle your data. To deliver certain functionalities within our app, we may share, transfer, or disclose information to trusted third-party service providers. These disclosures are limited to the following purposes:
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- Service Delivery: Enabling the core features and functionalities of the app that require third-party integrations or services.
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- Compliance with Legal Obligations: Disclosing information as required by law, regulation, or valid legal processes such as subpoenas or court orders.
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- Improving User Experience: Facilitating analytics, user feedback, and troubleshooting with carefully vetted third-party providers.

We do not share your information with third parties for purposes beyond what is described above, such as for advertising, marketing, or unrelated services, without your explicit consent. Any data sharing is conducted under strict agreements ensuring the confidentiality, security, and appropriate use of your information.

6. How Long We Store Your Personal Data
We only process your personal data for as long as it is necessary for the purposes for which the data is being processed. In some cases, we may need to store your personal data for other periods, for example, to comply with legal obligations such as accounting.

7. How We Protect Your Personal Data
Protecting your personal data is of utmost importance to us. We have implemented appropriate technical and organizational measures to protect the personal data you entrust to us from unauthorized access, unlawful processing or disclosure, accidental loss, alteration, or destruction. Our employees have strict instructions on how personal data should be handled to comply with applicable laws and regulations for data protection, and only authorized personnel have access to your personal data. Additionally, we ensure that your personal data is protected through the use of firewalls and other systems that detect unauthorized access, alteration, or disclosure of your personal data.

8. Your Rights
As a data subject, you have rights regarding your personal data. These rights mean that you can, at any time:
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- Request information about the personal data we process about you and receive a copy of these personal data.
- Ask us to correct your personal data if they are incomplete, incorrect, or inadequate.
- Request that your personal data be deleted.
- Ask us to restrict the processing of your personal data.
- Object to certain processing of personal data.
- Request to transfer personal data to another service provider by obtaining your personal data, to the extent they were provided by you, in a written or electronic format that is widely used to be able to transfer them to another party (data portability).

Please note that we may have the right to deny your request for deletion if there are legal obligations preventing us from immediately deleting certain personal data. These obligations may include accounting and tax regulations or consumer rights. In some cases, it may also be necessary for processing to establish, exercise, or defend legal claims. If we cannot fulfill your deletion request for the reasons mentioned above, we will lock all personal data to ensure they are not used for any purpose other than the one that prevents the requested deletion. Access to your locked personal data will be narrowly restricted within our company, and only you will have the ability to request these personal data. If you want to exercise any of the rights mentioned above, please send a signed request including a copy of your ID to: Flowmeets, Att: Jens Berg, CEO, Stationsgatan 6C, 172 68 Sundbyberg.

9. About Cookies
We use cookies and tags on our website to ensure the site functions optimally and that all content is displayed correctly. A cookie is a text file sent from our web server and stored on your browser or device. We also use cookies for general analytical information about your use of our services and products, to save functional settings, and to deliver relevant news and offers to you. You have the option to change your browser settings regarding the use and scope of cookies. For example, you can block all cookies or delete cookies when you close your browser. Please note, however, that if cookies are not accepted, some functions on the website may not work properly, and some content on the website may not display correctly.

10. About This Privacy Policy
This privacy policy is effective as of August 15, 2024. From time to time, we may need to change this privacy policy. If the changes are substantial, we may also inform you of the changes in other ways, such as by sending an email. The updated version of the privacy policy will apply to all personal data we hold at that time. We hope this privacy policy has clarified how we handle your personal data and that you feel confident in it, but if anything is unclear, we welcome feedback and will gladly answer your questions. We also want to inform you that you have the right to lodge a complaint with the Data Inspection Board if you believe our processing of your personal data violates your rights and interests under applicable law.

11. How to Contact Us
If you have any questions about our processing of personal data, please contact our Data Protection Officer, Peter Ratkay, at peter@wingr.se.